This position reconciles vendor past due statements; searching for open credits memo's that have not been taken and are due Christus Health. In addition to requesting open invoices due for payment to help clean the vendor statement with regard to the company facilities. Has the ability to process and maintain accounts payable P2P invoice/receipt/purchase order cycle through payment processing for the Shared Services. Must have the ability to multi-task. Requires frequent interactions with both vendors and CHRISTUS Health Associates.
Review vendor statements for CHRISTUS Health Shared Services facilities that include Christus Health Corporate Office, Christus Health Support Centers in Houston and San Antonio, TLRA, USFHP and others. Ensure all invoices are paid by the required due dates. Ensure appropriate authorization is present. Ensure matching to PO when applicable. Validate mathematical accuracy of the document and review coding.
Reconcile vendor statements to ensure that there are no mistakes or inaccuracies between what the vendor is charging and the inventory receipts, services or supplies received.
Responsible for routinely reconciling vendor statements to ensure all open invoices and credit memos are received for processing.
Must follow through to ensure credit memos are properly deducted against open invoices to reduce open liabilities. Ensuring terms, banks and facilities are properly offset for timely processing.
Process open invoices and credit memos as necessary to ensure required payment and deductions are made for vendor open items.
Respond to customer and vendor questions, and requests in a timely manner. Calls should be returned within a 24-hour period. All issues should be resolved as soon as possible.
Ensure that W-9s are obtained for all vendors during the year.
Complete special projects as needed. Ensure all projects are completed by specified deadlines.
Cross-train with other Accounts Payable Specialists. Ensure ability to fill in as needed or required.
Minimum Five (5) years of Accounts Payable Full Cycle experience
High school diploma or equivalent (prefer some college)
Very detail oriented, timely and accurate
Thorough knowledge of full cycle accounts payable required
ERP systems for Accounts Payable and AP document workflow experience required
Excellent interpersonal skills and Team Player
Must possess strong Excel, Word and Power Point skills
Must be very detailed oriented and able to work with minimal supervision both independently and in a team environment
Must possess excellent verbal and written communication skills along with the ability to multi- task and work under tight deadlines
Accounts Payable Certification preferred (required within 6 months of successful employment)
Minimum five years of experience in accounts payable
Thorough understanding of debits, credits, & general ledger
Excellent organizational skills for file maintenance -- both paper and electronic
CHRISTUS HEALTH is an international Catholic, faith-based, not-for-profit health system comprised of almost more than 600 services and facilities, including more than 60 hospitals and long-term care facilities, 350 clinics and outpatient centers, and dozens of other health ministries and ventures. CHRISTUS operates in 6 U.S. states, Colombia, Chile and 6 states in Mexico. To support our health care ministry, CHRISTUS Health employs approximately 45,000 Associates and has more than 15,000 physicians on medical staffs who provide care and support for patients. CHRISTUS Health is listed among the top ten largest Catholic health systems in the United States.