This position works closely with regional leadership to facilitate the workflow processes of the accounts payable business cycle. Individual will perform key tasks regarding invoice approvals to ensure timeliness, accuracy, and completeness in procure to pay disbursement activities. This position is a support specialist in the Accounts Payable department. Heavy interaction with regional representatives to resolve discrepancies regarding accounts payable production in regard to troubleshooting, exception reports, validating invoice coding and approval, and assisting with the implementation of future Accounts Payable optimization initiatives. Has the knowledge and understanding of accounts payable P2P invoice/receipt/purchase order cycle through payment processing for the Shared Services. Must have the ability to multi-task with appropriate time management while meeting deadlines. Requires frequent interactions with both vendors and CHRISTUS Health Associates.
Provide support to regional/facility leaders regarding Procurement to Payment cycle under the direction of System Level Accounts Payable Leadership.
Responsible for reviewing invoices for appropriate approval workflows. Will create workflows as needed in workflow tool.
Review Accounts Payable invoices for accuracy and completeness in coding and approval of both PO and Non-PO invoices, Check Requests, Physician payments, Patient Refunds, and Associate Business Expense Reimbursement as required.
Assists with open payables, aging reports, and exception reports (GARPSE/RNI/MM/AP) with the assistance of Designated System Accounts Payable Staff as instructed.
Responsible for revision of Regional/Facility contact listing to facilitate appropriate tasking and workflow of Accounts payable invoices.
Coordinate as needed with regional Materials Management and System Procurement personnel in the execution of disbursement activities.
Assists with future training needs regarding Accounts Payable process changes and improving on-going workflow and communication with regional representatives.
Expected to continually review current AP processes and offer improvements and enhancements to achieve Best Practice standards and to maintain data integrity within the Accounts Payable Application.
Complete special projects as needed. Ensure all projects are completed by specified deadlines.
Cross-train with other Accounts Payable Specialists. Ensure ability to fill in as
A. Education/Skills & Experience:
Minimum Five (5) years of Accounts Payable Full Cycle experience
High school diploma or equivalent (prefer some college)
Understanding of debits, credits, accrual methodology & general ledger processes
Very detail oriented, timely and accurate
Excellent organizational and time management skills
ERP systems for Accounts Payable and AP document workflow experience required
Excellent interpersonal skills and Team Player
Must possess strong Excel, Word and Power Point skills
Must be very detailed oriented and able to work with minimal supervision both independently and in a team environment
Must possess excellent verbal and written communication skills along with the ability to multi- task and work under tight deadlines
CHRISTUS HEALTH is an international Catholic, faith-based, not-for-profit health system comprised of almost more than 600 services and facilities, including more than 60 hospitals and long-term care facilities, 350 clinics and outpatient centers, and dozens of other health ministries and ventures. CHRISTUS operates in 6 U.S. states, Colombia, Chile and 6 states in Mexico. To support our health care ministry, CHRISTUS Health employs approximately 45,000 Associates and has more than 15,000 physicians on medical staffs who provide care and support for patients. CHRISTUS Health is listed among the top ten largest Catholic health systems in the United States.