POSITION SUMMARY: Functions as the Chief Administrative Officer and Chief Fiscal Officer for the department. Responsible for supporting the financial, administrative and operational management of the department based on applicable policies, rules and procedures established by University Health Associates, West Virginia University, WVU Foundation, Inc., WVU Research Corporation, and West Virginia University Hospitals, Inc. Facilitates the mission of the Department Chair, department, WVU Healthcare, and WVU School of Medicine.
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
Serves as advisor to the Department Chair in establishing administrative priorities and developing appropriate strategies needed to assure departmental growth and attainment of established short-term and long-range goals.
Serves as the primary administrative representative of the Chair, and at the direction of the Chair, initiating necessary actions to correct deficiencies, assure staff and patient safety, and completion of mission requirements.
Responsible for overall operations and management of PALM departments – both on the HSC Campus and any satellite operations as applicable.
Oversees PALM Outreach Service ventures development, planning, contracting, activities, and financials
Responsible for personnel management of departmental support staff, including individuals in the PALM divisions of WVU Medicine, UHA, and WVU Academic divisions.
Interviews and selects qualified individuals for employment within the department unless delegated to other appropriate manager(s) within the department.
Coordinates periodic evaluation and annual performance appraisal of employees. Establishes realistic goals and performance expectations.
Manages all aspects of the School of Medicine Faculty Compensation Plan for all Faculty affiliated with the Department.
Monitors various grants to ensure adequate funding for faculty and staff payroll.
Assists in developing faculty incentive plan in coordination with the WVU SOM Dean’s Office and in accordance with the WVU School of Medicine Faculty Compensation Plans.
Reviews, updates, prepares and maintains the department faculty incentive plan. Assists Chair with development of the plan.
Monitors Faculty Productivity and facilitates internal reporting and Faculty education related to Clinical, Academic, and Chair Discretionary Incentive programs.
Responds to requests; explores and resolves problems as presented by departmental faculty related to Faculty Compensation Faculty Appointment Letters, UHA Professional Services Agreements, and Faculty Benefits.
Oversees the department’s Promotion and Tenure process.
Directs the departmental staff in support of initial credentialing and re-appointment with the WVUH Medical Staff Affairs office, and any satellite hospitals as needed.
Ensures that processes and procedures are in place to maintain provider licensing, credentialing and participation in UHA payer contracts.
Determines most efficient and cost-effective means for gathering and analyzing data needed to support departmental goals and achieve growth through the accomplishment of long-range goals and objectives.
Communicates and enforces UHA, WVU School of Medicine, and WVUH corporate goals, decisions and operating guidelines to support staff.
Prepares detailed annual budget and monthly reports. Monitors budgetary compliance and progress for all departmental activities including, but not limited to, clinical operations, grants, contracts and special projects. Explains variances from the budget.
Evaluates the financial performance of the department regarding cost-effectiveness, efficiency, etc., including viability of Outreach Services and any other special projects.
Oversees all departmental business office activities including, but not limited to authorizing purchases of goods and services, and approving all invoices and transfers prior to payment. Approves all deviations from the budget, under the direction of the Chair.
Evaluates impact of department’s charge/receipts on budget. Prepares budget projections and provides to Department Chair, appropriate Associate Vice President, Assistant Vice President, Director, Finance and Accounting/CFO, UHA Budget Committee and Dean of the School of Medicine.
Monitors billing and reimbursement activity, analyzing the data pertaining, but not limited to billing practices, billing and diagnostic codes and payer mix, to assure optimal revenue is being obtained from services rendered and in accordance with regulatory guidelines.
Assists with compiling data for Residency Review Committee site visit, including such information as patient census, number of admissions, etc.
Coordinates faculty recruitment. Prepares recruitment requests documentation and presentation. Assists Faculty Search Committee. Oversees departmental EEOC/Affirmative Action Officer, ensuring compliance with federal regulations regarding recruitment and hiring.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prolonged periods of sitting.
Some travel may be required.
Visual strain may be encountered in viewing of computer screens, spreadsheets and other written material.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Normal office environment.
SKILLS & ABILITIES:
Experience with managed care issues preferred.
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
Bachelor’s degree in Business, Healthcare Administration, or related field.
Three years of management and/or administrative experience.
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
Master’s degree in Business, Healthcare Administration, or related field
Certification/credentials in Pathology &/or Medical Laboratory Scientist and/or significant working experience in PALM
Experience in an academic environment
Experience in a large multi-specialty or single-specialty physician group practice, a vertically integrated health system, or
Multi-site physician practice.
Additional Salary Information: Competitive Compensation + Up to 15% Annual Incentive Bonus
Internal Number: 18-9446
About WVU Medicine
WVU Medicine/University Health Associates - West Virginia University Health System is West Virginia University’s affiliated health system, West Virginia’s largest private employer, and a national leader in patient safety and quality. More than 1,000 active medical staff members and 15,000 employees serve hundreds of thousands of people each year from across the state of West Virginia and the nation, driven by an unbridled passion to provide the most advanced healthcare possible to the people of West Virginia and beyond. The health system includes the physicians, specialists, and sub-specialists of the West Virginia University School of Medicine; five community hospitals; three critical access hospitals; and a children’s hospital, all anchored by a 700-bed academic medical center that offers tertiary and quaternary care.