Department: Supply Chain
Location: Stroger Hospital

Under the supervision of the Manager of Procurement, prepares, interprets and manages purchases for a broad variety of Cook County Health and Hospital Systems (CCHHS) requirements including clinical items, medical/surgical products, laboratory products, radiology products and non-medical goods and purchases. Evaluates potential sources of merchandise/services, conducts price analyses, places orders according to best options available within procedural guidelines and institutional time frames, and resolves problems between external customers (vendors) and internal customers. Responsible for identifying appropriate methodologies for contracts including Group Purchasing Organization (GPO's), Requests for Proposals (RFPs), Requests for Quote (RFQ's), Requests for Information (RFI's), and any other best practice procurement methodology for supply purchases. Prepares price/cost analyses for supply contracts, tracks and monitors contract changes, deliverables and performance of vendors. Negotiates supply contract terms and conditions and identifies potential liabilities or unfavorable terms and recommends resolutions. Ensures that all contracts are in adherence with applicable federal, state and local mandates and that all analyses and reporting follow established Procurement Business Processes and Best Practice Methodology.

Typical Duties

• Interacts with vendors to procure products, negotiates contract terms and conditions for supply purchases which include an expert understanding of GPO contracts, while ensuring language is specific to CCHHS, Joint Commission requirements, Cook County Ordinances and applicable federal guidelines (i.e. Sarbanes Oxley and Safe Harbors Act).
• Assesses customers' needs, create, recommend, and utilize agreements/contracts best suited for Customers Procurement Needs.
• Provides skilled assistance in the acquisition of goods, or services to assigned customer departments.
• Demonstrates clinical and technical procurement knowledge of all commodities/services pertinent to assigned service lines.
• Ensures that cost-effective and timely acquisitions, contracts, or other necessary processes are utilized.
• Serves as the subject matter expert for assigned service areas.
• Ensures that team delivers excellent customer service for all Procurement Services' customers, while ensuring needed service/goods are procured timely at the best value.
• Establishes and/or maintain a procurement specialist/vendor relationship with all sales representatives.
• Participates as requested on Value Analysis Team and/or sub teams.
• Effectively utilizes the capabilities of the Supply Chain Management System to implement and control items purchased.
• Researches GPO's contracts and applicability within the Enterprise Resource Planning (ERP) item master for contractible items.
• Reviews all mail, catalogues, price lists, and similar information in order to keep abreast of changing prices and developing trends.
• Accountable for generating targeted cost reductions and certifications by accounting.
• Acts as a central point of contact for related issues and follow-up and document all issues referred.
• Accountable for generating targeted cost reductions.
• Reviews, modifies and approves specifications and determine key performance indicators (KPIs) with customer input.
• Ensures volume rebates are met by the vendor, compliance with contract terms, and initiates actions to terminate the contract if conditions or vendor performance are not met.
• Ensures that the standards set by The Joint Commission of Contracted Services, section LD.4.03.09, and LD.3.50 are consistently met when contracting for goods or services.
• Conducts market analysis to identify opportunities for improved pricing throughout CCHHS and where applicable, present those opportunities to the Director of Procurement and/or Senior Leaders within CCHHS.
• Performs other duties as required.

Reporting Relationships