The Payroll Lead at the Payroll Service Center possesses asolid background in payroll processing activities. This individual performsthe payroll processing function; including but not limited to, entry andmaintenance of time keeping edits, adjustments, voluntary deductions,involuntary deductions, and review/analysis of applicable payroll reports.
Additionally, the PayrollLead assists the PayrollManager in providing guidance to payrollstaff and performs some of the more complexpayroll functions. Thisposition, in general, is responsible for daily payrollprocessing functions is a key contactfor facility personnel (based on assigned facilities) and is a resource to Payroll staff.
The Payroll Lead performs and supervises all activities necessary to processing 9 separate tax companies and one physicians group every two weeks ensuringthat established deadlines are met throughcoordinating the flow of workby payroll staff employees.
Essential Job Outcomes &Functions
Ability to adhere to multiple payroll policies and procedures to assure that deadlines are met, and legal requirements and hospital policies are observed. Policies & Procedures - articulates knowledge and understanding of organizational policies, procedures and systems; including strong understanding of internal controls within a consolidated payroll processing environment.
Serve as resource to employees regarding compliance with California Wage and Hour Law. Ability to translate payroll & compensation terminology into terms understandable to employees.
Communicate to Payroll Manager the level of performance by Payroll employees ongoingly to ensure department's goals are met.
Ability to evaluate and develop recommendations and implement approved changes in the processing of payroll to assure efficient and effective operations and payroll processing. Communicates and participates in problem resolution processes.
Provide prompt and courteous service and follow up to all requests in compliance with department procedures to assure employee problems are handled appropriately and timely, as are other requests for information from other departments and other sources. Facilitates strong customer service relationships.
Responsible for handling quarterly and annual tax filings; including W2 forms.
Working knowledge of existing payroll processing software (PeopleSoft) and the MTM (API) Time and Attendance system.
Ability to complete simple to moderate spreadsheets using PeopleSoft and Microsoft excel.
Prepare and balance all payrolls and send data to banks, accounting, and other vendors.
Monitor the day to day time and attendance activity, ensuring timely response and compliance with controls while meeting customer needs and department goals.
Completes some of the more complex payroll functions; including, ensuring that payroll files have been generated and transmitted for assigned facilities, adheres to Payroll Service Center internal control processes; including payroll balancing procedures. Prepare and balance all payrolls and send data to banks and accounting and other vendors.
Acts as a resource to Payroll Service Center staff; providing guidance and assistance as directed by the Manager, assists with training on on-boarding of new staff.
Maintains confidentiality with all payroll information.