Administrative Assistant – Medical Group -Texas Health Huguley- operated as joint venture between Texas Health Resources and AdventHealth
Location Address: 11801 South Fwy., Burleson, TX 76028
Top Reasons to Work At Texas Health Huguley, Burleson, TX
Our care for patients extend to the spiritual level by praying with patients and families and providing on call, 24 hours, 7 days a week Chaplains for spiritual support.
Award winning facility and departments including “Great Place to Work” by Becker’s Hospital Review and Gallup.
Work with the latest technology and top experts including “Daisy Award” recipients while on the way to Magnet status—2020.
Amazing medical benefits through Aetna plus an onsite full-service fitness center.
Growth opportunities designed for each employee.
Located about 10 minutes from downtown Fort Worth and near TCU in the award-winning school district, Burleson ISD which also provides a low-cost of living.
You Will Be Responsible For:
Maintains responsibility for travel arrangements for Administration, as well as airline, hotel and car rental
Coordinates all activities involved in the preparation of administrative correspondence to facilitate ongoing communications and efficient administrative operations.
Composes and types correspondence such as letters, memorandums, policies, reports, emails, etc., from drafts or dictation in an accurate, neat and timely manner, as assigned.
Proofreads all typed correspondence, revising and changing as necessary to ensure accuracy prior to submittal or distribution.
Assists in contract preparation and review for accuracy.
Assists in preparation and formatting of presentations.
Accurately records and transcribes minutes of meetings of various committees, taking dictation or transcribing from tapes as necessary. Maintains and/or distributes minutes within established time frames.
Coordinates and schedules meetings for administration and other areas as assigned, arranging for meeting space, visual aids, agenda material, refreshments, etc.
Composes and types agendas and supporting documents and records from drafts or dictation in a neat and timely manner, as assigned.
Proofreads all meeting material, revising and changing as necessary to ensure accuracy prior to distribution.
Arranges for meeting space, visual aids and refreshments in an efficient, cost effective and timely manner.
Answers, fields, and takes messages for phone calls in a professional manner.
arrangements for employees and physicians traveling on HMA business, and potential employees and physicians visiting the HMA.
Schedules travel reservations in an efficient, timely and cost effective manner, according to travel policies.
Review expense reports for Administration, checking for accuracy and forwarding to AVP for sign off, forward to accounting department on a timely basis.
Maintains responsibility for secretarial support functions to Administration to ensure efficient utilization of time.
Schedules meetings and maintains appointment calendar, documenting accurate times and contacting appropriate individuals.
Assists management in coordinating all administrative reports to expedite accuracy and timely processing.
Opens and reviews incoming mail, routing appropriately on a timely basis.
Screens telephone calls and visitor in a courteous manner, prioritizing in accordance with instructions.
Assists HMA Administration in coordination and follow up to maintenance, IT, printer issues.
Assists OPS managers and Directors in coordination and follow up on clinic maintenance issues.
Orders office supplies for HMA Administration.
Assists OPS managers and Directors of new office set ups.
Retrieve signatures for contracts as needed.
Assist with medical records as approved by AVP
Other duties as assigned.
What You Will Need:
High School Diploma or GED Preferred
Minimum of 2 years in similar position
Performs a wide range of complex secretarial duties and coordinates a multitude of office procedures in support of HMA Administration.
At AdventHealth, Extending the Healing Ministry of Christ is our mission. It calls us to be His hands and feet in helping people feel whole. Our story is one of hope — one that strives to heal and restore the body, mind and spirit. Our more than 80,000 skilled and compassionate caregivers in hospitals, physician practices, outpatient clinics, urgent care centers, skilled nursing facilities, home health agencies and hospice centers are committed to providing individualized, wholistic care.