SHSMD Career Center

Job Summary

Assists the Director and Manager in everyday management functions and activities of the contract review process.

Job Specific Duties

• Coordinates contract review, approval and execution in accordance with Hospital policy to ensure compliance and communicates outcomes to all concerned.
• Reviews legal contracts and other documents by analyzing contract requirements, special provisions, terms and conditions and taking action as required; assists the department with other legal matters.
• Analyzes and manages local and group purchasing organization (GPO) contracts and ensures compliance and clarifies contract issues through appropriate channels.
• Discusses and negotiates contract terms; obtains revised agreements to meet internal legal requirements and considers potential impact of business relationship.
• Manages contract completion to critical timelines including milestones and expiration and renewal dates.
• Identifies non-contract items and suggests appropriate actions to Supply Chain leadership.
• Prepares reports or presentations as requested, including production of special project reports for purchase order related contracts.
• Ensures that individual annual cost saving targets by Supply Chain leadership will be met.
• Tracks and reports cost avoidance and cost savings on a monthly basis to Supply Chain leadership.
• Performs the following duties for a widely diverse group of contracts, agreements, and incentives for various commodities and services: ensures pricing is accurate and consistent, ensures pricing is established at the appropriate negotiated tier level, ensures negotiated discount percentages are reflected in the pricing structure, ensures correct rebates and/or commissions are received in a timely fashion, ensures negotiated fill rate percentages are met and prepares pricing grids for entry into PeopleSoft.
• Conducts and/or assists in coordinating bid process following the RFP policy.
• Maintains an atmosphere of good customer relations with co-workers, fellow employees, affiliate staffs, and vendors that creates a positive and productive work environment.
• Provides and assists in training and education of the contract management system, group purchasing organization systems, and vendor supplied systems.

Minimum Job Requirements

• Bachelor's Degree in business, management (OR) 5 years of contract review experience
• 4-7 years of experience in contract review and/or experience in hospital purchasing

Knowledge, Skills, and Abilities

• Master's degree in business or law preferred.
• Ability to communicate effectively in English both verbally and in writing.
• Experience as a buyer with a national group purchasing organization is preferred.
• Experience with PeopleSoft is preferred.
• Able to respond to rapidly changing priorities.
• Capable of viewing the problem resolution process from a systems perspective and eager to accept the challenges of providing imaginative approaches to their resolutions.
• Strong commitment to professional ethics and professional business practices.
• Outstanding knowledge, skills, and experience in contracting negotiation and purchasing processes.
• Strong business, organizational skills.
• Strong interpersonal skills.