SHSMD Career Center

IT Project Manager for Knowledge & Data Management (KDM) VICTR

This IT Project Manager position will be placed within the Knowledge Management & Data Management (KDM) Team at the All of Us Data and Research Center. The role will be primarily responsible for coordinating data integration efforts, working to ensure that teams involved in implementation are aware of existing process documentation and, as needed, supporting those teams with regard to identification of between-team dependencies, communication, and work handoffs. As part of this coordination work, it may be necessary to schedule and facilitate meetings, create and update project tracking documentation and create or update work tickets. It will also be necessary to ensure review and update of critical process documentation, both as gaps are identified, and on a periodic basis.

The secondary responsibility of this position is coordination of activity in the team's knowledge base, particularly ensuring that a limited set of key information assets are identified, and that processes are in place to ensure that these materials can be updated as needs arise, and on a periodic basis subject to the use case and audience of each asset.

In both of these responsibilities and generally, it is important to work in a collaborative fashion with subject matter experts and stakeholders, to ensure that important information assets are identified, tracked, kept up to date at reasonable intervals, and are publicized internally and to appropriate external stakeholders.

Key Performances

Project Communications

1. Meets with investigators to understand project scope and timeline.
2. During feasibility discussion with investigators, understand project goals and communicate alternative ideas where possible to better suit project goals and budget.
3. Suggests key milestones from completing a project's minimum viable product within project budget, and additional milestones for subsequent development phases.
4. Provides communication buffer between investigators and developers.
5. Demonstrates mastery of project communications in practical applications of a difficult nature.
6. Effectively transmits technical and business ideas and information to others, including non-technical audiences.
7. Shares knowledge, ideas and information openly, and effectively sells new ideas and influences others.
8. Possesses sufficient knowledge, training, and experience to be capable of successfully delivering Project Communications without requiring support and instruction from others.
1. Communicate with investigators to keep them informed about development progress and any potential barriers that may arise.
10. Provide regular updates to project team regarding development progress; updates may include quick messages, calls, screenshots, documentation, or demonstrations of development.
11. Immediately communicate any potential delays in project development to investigators, with explanation of the delay and potential solutions.
50. Provides guidance and support to team members.

Project Coordination

1. Coordinates and oversees all phases of the project.
2. Performs project tracking (milestone completeness throughout the development process) and reporting relative to task completion dates, dependency effects, problem anticipation, schedule conflicts, and assignment to appropriate staff for resolution.
3. Monitor percent complete for project milestones to forecast any potential timeline barriers
4. Manages prioritization procedures for changing scope [i.e., change management] and project acceptance procedures.
5. Measures progress toward goals and revises project objectives and documents applying change control procedures.
6. Assumes responsibility [as appropriate] for resolving issues and seeing work through to successful completion.
7. Provides training to project managers and others on project related templates and toolsets.
8. Develops methods to measure customer satisfaction and obtains feedback at critical. milestones and at project completion to ensure project efforts meet customer expectations.
1. Participate in internal testing of developed technology.
10. Strongly suggest and provide time for iterative user acceptance testing by investigator's/end user's team.

Project Issues Management

1. Demonstrates mastery of Issues Management in practical applications of a difficult nature
2. Analyzes moderately complex problems using technical experience and judgement.
3. Adept at identifying issues before they become problems and assigning those issues to the right people at the right time.
4. Possesses sufficient knowledge, training, and experience to be capable of successfully. managing internal project issues without requiring support and instruction from others.
5. Able to anticipate and resolve unplanned project issues as they arise.
6. Propose solutions for any barriers that arise with collaboration from development team and investigator.
7. Triage any reports of bugs to appropriate development team member for quick resolution.

Project Planning

1. Following an initial feasibility meeting, provide investigators with timeline estimate based on project scope.
2. Creates project plan with milestones and timeline that fit the project's budget.
3. Demonstrates ability to forecast complex resource needs, identify and break work down into discrete and measurable tasks, set priorities, define dependencies, schedule activities, prepare acceptance criteria and organize work for one or more large projects.
4. Plans for and anticipates events outside of immediate responsibility.
5. Anticipates problems and obstacles before they arise.
6. Sets priorities with a proper sense of urgency and importance.
7. Develops creative ideas and takes innovative action to achieve planned goals and objectives. Is proficient in the use of project management tools.

Required Skills

• Ability to learn rapidly about new technologies and methods
• Ability to solve medium to complex problems.
• Excellent written and oral communication skills
• Excellent organizational skills
• Excellent interpersonal skills
• Excellent critical thinking skills
• Detail oriented
• Preferred formal background in strong data and computational focus-type field (e.g., math, statistics, computer science, economics)

About the Department:

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt's virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center's Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers.

Position Shift: Days

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

• US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
• Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
• Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
• The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
• American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
• Magnet Recognition Program: Received our third consecutive Magnet designations.
• National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
• Human Rights Campaign Healthcare Equality Index: 6^th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.