JOB SUMMARY: The Department of Emergency Medicine is seeking the ideal team player who embodies the values of excellence, integrity, humility, diversity, and will contribute to our efforts to cultivate an inclusive and positive work environment. This individual must be detail-oriented, accountable, and maintain a high degree of personal responsibilty and reliability to team members and established deadlines. The Budget Account Analyst coordinates, monitors, analyzes, and assists in the preparation of departmental payroll; reconciles and reports financial and accounting data; assists with annual budget preparation; conducts complex financial and budget analysis to assess and enhance financial and related operational methods and activities; prepares financial and cost accounting reports. Preference will be given to applicants with prior Workday enterprise resource planning experience.
Department/Unit Summary:
Located in Nashville, TN, VUMC is the only adult and pediatric Level I trauma center in Middle Tennessee. VUMC's combined emergency departments see approximately 130,000 patients annually. Department of Emergency Medicine physicians currently provide emergency services at Vanderbilt University Adult Hospital, Vanderbilt Wilson County Hospital, Vanderbilt Tullahoma-Harton Hospital, Vanderbilt Bedford Hospital, and the Emergency Department of the Nashville Veterans Administration Medical Center. This role is located on the Vanderbilt University Medical Center campus. A flexible hybrid work model is available to support a blend of in-office and remote activities. Initial orientation period will be onsite. Hybrid schedule to be determined and approved by employee, hiring manager and Chief Business Officer.
View how Vanderbilt Health employees celebrate the difference they make every day:
Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
KEY RESPONSIBILITIES:
Analyze and prepare budgetary data for department budget, including rate projections and personnel salary/wage data using applicable Financial Management budget guidelines.
Lead resource accountable to design and implement tools that assist with accurate entry of department payroll and program funding, maintaining confidentiality of data
Research, analyze, prepare, and reconcile data for department budget; identify and research monthly variances; create unique and often complex reports; make projections and recommendations; develop cost comparisons with previous budgets using applicable using generally accepted accounting principles
Design, develop, and implement financial reporting systems, including financial forecasting; prepare regular and special accounting and financial reports for department needs using a broad knowledge of Vanderbilt systems, accounting practices and organizational business units, and using problem solving skills.
Perform internal auditing function for department; recommend procedural changes; review data periodically to analyze trends affecting budget/accounting needs.
Maintain regular communication with intra-departmental administrative teams to promote consistency in accounting practices and workflow
Advise supervisor regarding budgetary matters; resolve routine budget issues concerning personnel, utilization of facilities, equipment, and funds; supervise clerical staff as required.
Use excellent written and verbal communication skills
Use creative problem solving skills
Create and maintain systems for inventory control of equipment; monitor the purchase of material, services, equipment, and utilization of facilities and personnel.
Complete assigned tasks accurately and timely
Review the preparation of contracts; write and update internal procedures and controls for outside vendor contracts; supervise support staff in this function.
Obtain a broad understanding of Vanderbilt's overall contracting procedures
Serve as liaison with other departments to provide budget and cost accounting information.
Promote consistency in accounting standards and reporting
TECHNICAL CAPABILITIES: Proficient with Microsoft Excel
CORE ACCOUNTABILITIES:
Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.
Team Interaction: Provides informal guidance and support to team members.
CORE CAPABILITIES:
SUPPORTING COLLEAGUES:
Develops Self and Others: Invests time, energy and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.
DELIVERING EXCELLENT SERVICES:
Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
ENSURING HIGH QUALITY:
Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
MANAGING RESOURCES EFFECTIVELY:
Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.
Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.
FOSTERING INNOVATION:
Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.
Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.
