SHSMD Career Center

Your role

Demonstrates, through behavior, AdventHealth’s core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork.

• Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
• Answers/screens incoming calls, taking messages and routing calls as appropriate.  Retrieves voice messages as requested.  Greets and assists visitors.  Professionally represents Leader(s) and AdventHealth in all communications and as requested at meetings, events, etc.  Communicates effectively and appropriately based on visitor needs and age level.
• Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.
• Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.
• May assist with budget tracking, contracts, etc.
• May serve as committee member and/or lead/supervise various work teams including other administrative staff.

What You Will Need:

• Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
• Maintain confidentiality, use discretion, and adhere to all corporate, legal, and regulatory guidelines, i.e. HIPAA
• Self-motivated, with flexibility to multitask and prioritize in a stressful, fast-paced environment
• Resolve issues with minimal direction or guidance, as well as work independently and as a team member
• Meet ever-changing and multiple deadlines, managing day-to-day workflow
• Two to four years minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role

• Basic accounting, legal and/or contract administration knowledge
• ADVENTHEALTH/AHS Sunport system
• Associate degree in secretarial sciences or business, and two years executive office/secretarial work experience
• Event planning/coordination experience
• Certified Administrative Professional (CAP)

Position level is based on reporting structure (see âœReports To❠above, referenced below as âœLeaderâ).  Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions.  Will professionally represent Leader as requested and in all associated responsibilities. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

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About AdventHealth

At AdventHealth, Extending the Healing Ministry of Christ is our mission. It calls us to be His hands and feet in helping people feel whole. Our story is one of hope — one that strives to heal and restore the body, mind and spirit. Our more than 80,000 skilled and compassionate caregivers in hospitals, physician practices, outpatient clinics, urgent care centers, skilled nursing facilities, home health agencies and hospice centers are committed to providing individualized, wholistic care.

Connections working at AdventHealth