SHSMD Career Center
Richmond, Virginia
Raleigh, North Carolina
Miami, Florida
Posted: 10-Nov-23
Location: Daytona Beach, Florida
Salary: Open
Categories:
Internal Number: 23039840
Description
Senior Administrative Assistant
All the benefits and perks you need for you and your family:
- Benefits from Day One
- Paid Days Off from Day One
- Student Loan Repayment Program
- Career Development
- Whole Person Wellbeing Resources
- Mental Health Resources and Support
Our promise to you:
Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.
Schedule: Full Time
Location: AdventHealth Daytona
301 Memorial Medical Parkway Daytona Beach, FL 32117
The role you’ll contribute:
Performs administrative duties and tasks for the Director and/or Medical Director, Managers and various members of the department leadership team. Develops, maintains, & organizes departments’ files, records, and data. Runs reports, queries, and spreadsheets and transmits data to appropriate personnel. Handles department reception functions, telephone calls, manages visitors to department. Works under general supervision and consults Department Director only when presented with complex problems.
- Maintains the Director and Manager schedules and calendar.
- Contributes to the smooth operation of the Department by performing other related duties as assigned but not limited to the following:
- Accurately maintains the calendar for the Director and/or Medical Directors. Has the ability to handle multiple calendars to ensure the proper scheduling of meetings.
- Schedules meetings and obtains meeting locations; ensures required meeting materials are available.
- Distributes pre-meeting information such as agendas, handouts or booklets. Completes minutes within forty-eight (48) hours or two (2) business days for review. Confirms attendee participation via telephone or email.
- Screens incoming visitors and telephone calls; independently handles routine calls and directs others to the appropriate areas/departments as necessary.
- Tracks items requiring follow-up and includes items in future agendas.
- Responsible for all incoming and outgoing correspondence, ensuring appropriate follow-up, including drafting of response correspondence. Immediately advises Director and/or Managers of mail requiring a response and/or important or urgent mail.
- Writes correspondence on behalf of Director and/or Managers as necessary.
- Plans for and ensures the orderly occurrence of special events as scheduled. Prepares detailed itineraries when applicable to include events such as dinner meetings, physician meetings and presentations, direct reports’ retreats and special parties/receptions.
The expertise and experiences you’ll need to succeed:
EDUCATION AND EXPERIENCE REQUIRED:
· High school diploma
· 3 to 5 years administrative assistant experience
