Executive Engagement Operations Specialist

The Executive Engagement Operations Specialist, Office of the President plays a critical role in enabling successful executive engagements by serving as a trusted operational and coordination partner within the Office of the President. Reporting to the Director of Executive Engagement, this role supports the intake, coordination, tracking, and execution of executive engagement requests and prepares detailed briefing materials that ensure leaders are informed, confident, and well-positioned to achieve engagement objectives.

This position requires exceptional attention to detail, sound judgment, discretion, and a collaborative mindset. The Specialist operates as an extension of the Office of the President, balancing clarity, confidentiality, and service, while working closely with partners across the enterprise.

Essential Functions:

• Serve as a primary point of coordination for executive engagement requests, supporting structured intake, prioritization, and documentation.
• Track engagement requests, timelines, approvals, deliverables, and follow-up actions to ensure commitments are met and expectations are clear.
• Support scheduling coordination in partnership with executive scheduling resources, while maintaining awareness of competing priorities and sensitivities.
• Ensure alignment between engagement purpose, audience, logistics, and desired outcomes.
• Develop comprehensive, concise, and well-organized executive briefing documents to support leadership success before meetings, events, and speaking engagements.
• Gather and synthesize information from multiple sources--including internal partners, subject-matter experts, and background materials--into clear, actionable briefings.
• Ensure briefing materials reflect appropriate context, key objectives, relevant background, stakeholder profiles, talking points, and logistical details.
• Maintain high standards for accuracy, clarity, tone, and confidentiality in all materials.
• Maintain systems and tools to track engagement activity, requests, and outcomes over time.
• Support timely follow-up after engagements, including documentation of outcomes, next steps, and relationship considerations.
• Identify opportunities to improve processes, templates, and workflows that support executive engagement operations.
• Work collaboratively with colleagues across the Office of the President,
• Marketing/Communications, Institutional Advancement, Strategy, and other partners.
• Represent the Office of the President with professionalism, discretion, and a service-oriented mindset.
• Exercise sound judgment when handling sensitive information, confidential materials, and executive communications.

Requirements:

• Bachelor's Degree
• More than 3 years of experience in executive coordination, project coordination, operations, communications support, or a related role. Experience supporting senior executives or working in an executive office, healthcare system, nonprofit, or complex enterprise organization is preferred.